Debrief Meeting April 2013
Come and help us examine what happened and plan for the future. Open to anyone. RSVP for numbers.
Date:
Thursday, April 11, 2013 - 7:30pm to 10:30pm
Venue:
Agenda/Issues:
ID | Detail | Raised By | Suggested Solution | Suggested By |
---|---|---|---|---|
1 | Improve advertising & promotion | Ray | Dedicated officer for advertising & promotion | Ray |
2 | Should paid venues pay for sound | Ray | Ask venues to contribute to sound | Ray |
3 | Stop using progress hall | Ray | ||
4 | Advertise Big Break straight away | Ray | Poster and banner designs are needed | Graeme |
5 | Story ideas to publicize in local paper | Graeme | e.g. Bio on last years winner | Graeme |
6 | Poster and banner designs are needed | Graeme | Graphic design competition for posters | Graeme |
7 | Date for Big Break | Graeme | ||
8 | Venue for Big Break | Graeme | ||
9 | Poster details required for Big Break | Graeme | ||
10 | Set date for next years festival | Graeme | ||
11 | Tell venues the dates for next year | Graeme | ||
12 | Contact details on website unclear | Sabrina | All committee to be listed with roles and contact details | Sabrina |
13 | Remove Bank Account details from website | Sabrina | ||
14 | Explore need for an advertising budget for local newspapers | Sabrina | ||
15 | Musicians should advertise their performances | Sabrina | We should ask musicians to advertise their performance | Sabrina |
16 | Musicians don’t register at the information tent | Sabrina | We need to give clearer information to musicians | Sabrina |
17 | Musicians don’t register at the information tent | Sabrina | Direct musicians from the venues/sound guys to the information tent using signs | Dan |
18 | Musicians don’t behave getting on and off stage | Sabrina | We need to give clearer information to musicians. Possibly a flyer. | Sabrina |
19 | Marketing & Sponsorship Plan | Anthony | ||
20 | Split Marketing and Sponsorhip | Graeme | ||
21 | Find someone to do marketing | Graeme | ||
22 | Find someone to do sponsorship | Graeme | ||
23 | Eastern Radio do a mobile broadcast from the site | Anthony | Needs to be done before July | Anthony |
24 | Contact Sammy Owen RE Big Break | Ray | ||
25 | Contact Khristian Mizzi RE Big Break | Ray | ||
26 | Contact Andrea RE Big Break | Ray | ||
27 | Contact Rock Garage RE Big Break | Ray | ||
28 | Why less volunteers | Mark | ||
29 | Need more volunteers for setup | Mark | ||
30 | Need more volunteers for break down | Mark | ||
31 | Stage managers did not register/turn up | Mark | ||
32 | Stage setup must be on time | Mark | ||
33 | Review change over times | Mark | ||
34 | No run sheets with band details | Mark | ||
35 | Program finalised 4 weeks before festival | Mark | ||
36 | Need more coordinators to oversee tasks | Mark | ||
37 | How to present the program on the website | Mark | ||
38 | Create a web site issues list | Mark | ||
39 | Resolve web site issues | Mark | ||
40 | Find someone to do public relations | Mark | ||
41 | Create a productions issues list | Mark | ||
42 | Resolve production issues | Mark | ||
43 | Streamline management - tasks go to appropriate committee member | Mark | ||
44 | Discourage badly behaved musicians, members etc from participating | Mark | ||
45 | Grow the committee team | Mark | ||
46 | Clear event structure | Anthony | ||
47 | Event documentation completed | Anthony | ||
48 | Event risk assessment completed | Anthony | ||
49 | Review the event documentation | Anthony | ||
50 | Adopt some Hume City Council Stall holder application | Sabrina | ||
51 | Collect gas appliance information from stall holders | Anthony | ||
52 | Artists/Musicians are not given enough information | Jan Dandridge | Make artist information on the website open and not dependant on online registration | Graeme |
53 | If venues want to be involved, they should do something to encourage people to come in! | Jan Dandridge | Venues that are not operating should not be given musicians. e.g. Coffees and lunch was not available at the Thai Restaurant. | Graeme |
54 | Regular customers for the retailers are lost due to parking | Basin Bakery - Fee | Signs earlier. Put message on the website. | Basin Bakery - Fee |
55 | 5% Discount was not offered to volunteers this year | Basin Bakery - Fee | Should offer discount to volunteers from retailers. 10% discount is a possibility | Basin Bakery - Fee |